Privacy Notice GDPR – Billingham angling club

Last updated: 29/01/26

Billingham angling club (“the Club”) is committed to protecting the privacy of its members and complying with the UK General Data Protection Regulation (UK GDPR).

1. Who we are

Billingham angling club is a not-for-profit angling club 

Data Controller: The Club Committee

Contact for data protection matters:

Email - billinghamAC.info@gmail.co.uk

2. What personal data we collect

We may collect and hold the following information about members:

• Name
  
  
• Postal address
  
  
• Email address
  
  
• Telephone number
  
  
• Membership number and status
  
  
• Subscription and payment records
  
  
• Participation in club activities or competitions (where relevant)
  
  

We do not knowingly collect data about children without parental consent.

3. Why we collect your data (lawful basis)

We use members’ personal data for:

• Managing membership and subscriptions
  
  
• Communicating club information (e.g. meetings, events, fishing notices)
  
  
• Maintaining financial and legal records
  
  
• Running the club in accordance with its constitution
  
  

Our lawful bases are contract (membership) and legitimate interests (running the club).

We will only use consent where required (e.g. optional marketing communications).

4. How we store and protect your data

• Data is stored securely (password-protected files / locked storage)
  
  
• Access is limited to authorised committee members
  
  
• We do not sell or misuse member data
  
  

5. Sharing your data

We do not share personal data with third parties except:

• Where required by law
  
  
• For legitimate club purposes (e.g. insurers, governing angling bodies)
  
  
• With your consent
  
  

Members’ contact details are not shared with other members without permission.

6. How long we keep your data

• Active members: for the duration of membership
  
  
• Former members: only as long as necessary for legal, accounting, or insurance purposes
  
  

Data that is no longer required is securely deleted.

7. Your rights

Under UK GDPR, you have the right to:

• Access your personal data
  
  
• Correct inaccurate data
  
  
• Request deletion of your data
  
  
• Restrict or object to processing in certain circumstances
  
  

Requests should be made in writing to the contact details above.

8. Complaints

If you have concerns about how your data is handled, please contact the Club first.

You also have the right to complain to the Information Commissioner’s Office (ICO):

www.ico.org.uk